If you were supposed to get an email from the forum but didn't (e.g. to verify your account for registration), email Wes at stararmy@gmail.com or talk to me on Discord for help. Sometimes the server hits our limit of emails we can send per hour.
Please make sure you put their last promotion date on their struct and remove the WIP notice on them, which could cause them to get deleted as WIPs outside the WIP folder if not removed.